Lilburn City Council Agenda: October 14, 2013

City Council Agenda
7:30 p.m., Monday, October 14th, 2013 
Auditorium

I. CALL TO ORDER 

II. PLEDGE TO THE FLAG 

III. ROLL CALL 

IV. ANNOUNCEMENTS 

1. City Garage Sale October 19th – Overflow parking lot 

2. Veterans Day Celebration - Sunday, November 10th at 2 p.m. 

3. Accepting Christmas Parade Applications 

4. Sponsors for City Christmas Parade & Lighting of the Tree 

V. CEREMONIAL MATTER 

1. Recognition of Eagle Scout Quentin Charles Fleming 

2. Safety Smart recognizes the City of Lilburn staff and Police Department for National Night Out 

VI. PUBLIC COMMENT 

VII. APPROVAL OF MINUTES 

1. Consideration of the City Council minutes from Sept. 9th, 2013 

2. Consideration of the Work Session minutes from Sept. 9th, 2013 

VIII. PUBLIC HEARING - NONE 

IX. AGENDA 

1. PROPERTY MAINTENANCE ORDINANCE – DIRECTOR OF PLANNING & ECONOMIC DEVELOPMENT 

Proposal to replace the existing Property Maintenance Ordinance with Ordinance #2013-464. The proposed ordinance is written with the goals and objectives of Lilburn in mind. Staff recommends the approval of Ordinance #2013-464 amending the current Property Maintenance Ordinance. 

Attachment: Ordinance #2013-464 

Property Maintenance Ordinance Attachment A 

2. GAS SOUTH RESOLUTION TO DESIGNATE PROCEEDS – CITY MANAGER 

Staff recommends that the Mayor and Council designate a specific fund regarding the Gas South finder fees and royalty payments. Once designated, staff will earmark those funds for the particular use as approved by the Mayor and Council. Staff recommends the approval of Resolution #2013-01 to designate all Gas South finder fees & royalty payments for the improvement(s) of City Park and the Greenway Trail system. Further, authorize the Mayor to execute on behalf of the City of Lilburn. 

Attachment: Resolution #2013-01 

3. GMA HEALTH PROMOTION GRANT – HUMAN RESOURCE DIRECTOR & FINANCE DIRECTOR 

Staff applied for and received the grant award in order to establish a Wellness Program for City Employees. Staff recommends the approval to accept GMA Health Promotion Grant in the amount of $2,000.00 and to adopt the City’s Wellness Program Policy Statement. City Council Agenda 7:30 p.m. October 14th, 2013 

Attachment: Letter of Grant Award Notice 

Workplace Wellness Policy Statement 

Press Release Announcing Grant Award 

4. ONLINE CONVENIENCE FEE RESOLUTION – CITY MANAGER 

The City is moving towards accepting credit card payments for all department services with the City being charged 2.25% per each credit card transaction. Staff recommends that the City recoup the actual cost for providing the service. Staff recommends the approval of Resolution #2013-03 to authorize the imposition of a credit card convenience fee to offset the actual cost to the City of Lilburn. Further, authorize the Mayor to execute on behalf of the City of Lilburn. 

Attachment: Resolution #2013-03 

5. FIVE YEAR SHORT TERM WORK PROGRAM – DIRECTOR OF PLANNING & ECONOMIC DEVELOPMENT 

The Georgia Department of Community Affairs has a new set of rules governing comprehensive planning efforts for Georgia localities effective January 1st, 2013. A resolution must be adopted to authorize transmittal of the Short Term Work Program to Atlanta Regional Commission for review and comment. Staff recommends the adoption of Resolution #2013-02 to transmit the Five Year Short Term Work Program to Atlanta Regional Commission. 

Attachment: Resolution #2013-02 

Five Year Short Term Work Program 

6. HOOKAH HAVEN APPEAL HEARING – FINANCE DIRECTOR 

Appeal hearing for Haven Restaurant & Lounge in regards to the Supervised Action Plan determined by the Alcohol Review Board on October 3rd, 2013. The Alcohol Review Board held a show cause meeting for Haven Restaurant & Lounge for serving alcohol to a minor as well as failure to pay the monthly excise tax as required by the City of Lilburn. Haven Restaurant & Lounge is requesting amending the action plan to only be required to have a law enforcement officer on premise on Friday’s and Saturday’s only. 

Attachment: Haven Letter of Appeal 

Alcohol Review Board Draft Minutes for October 3rd, 2013 

7. W/S ONLY - MURAL POLICY DISCUSSION – DIRECTOR OF PLANNING & ECONOMIC DEVELOPMENT 

Discuss possible Mural Policy to establish mural regulations and requirements for the City. The City of Savannah has a mural policy in place that includes applications, reviews, and approvals that the City can use as a model. Savannah has a policy regarding placement of public art as well that the City of Lilburn may use as a model in the future. 

Attachment: Draft - Mural Policy 

Draft - Mural Policy & Guidelines 

X. ADJOURNMENT